California Association for Bilingual Education

BOARD OF DIRECTORS AGENDA
Saturday, September 16, 2023—8:00 am to 2:15 pm
CABE HEADQUARTERS, 20888 Amar Road, Walnut, CA 91789 - ZOOM

8:00 A.M.      BREAKFAST 

8:30 A.M.   SESSION ONE: OPENING

1.1 Call to Order

1.2 Roll Call

1.3 Observer: _______________ Timekeeper: __________________

1.4 Adoption of Agenda

BE IT RESOLVED that the agenda of the regular meeting of the Board of Directors on September 16, 2023, be adopted as presented.

Moved: ________________ Second: _______________ Approved: ____________

1.5 Approval of Minutes                                                                                                (Item 1.5 — 1.5)

BE IT RESOLVED that the minutes of the regular meeting of the Board of Directors on June 24, 2023, to  be approved as presented.

Moved: ________________ Second: _______________ Approved: ____________     

1.6 Connecting Activity/Conocimiento  

8:50 A.M. - 9:30      CLOSED SESSION 
(Board Members, Dr. Edgar Lampkin, Mary Hernández)

9:30 A.M. 

1.7 Report out from Closed Session

Dr. Raúl Maldonado will present report from Closed Session

9:35-9:50 A.M.      BREAK 

9:50 A.M.     SESSION TWO:  DIRECTORS, CEO, REGION REPRESENTATIVE, AFFILIATE AND PARTNER REPORTS

2.1 President's Report                                                                                                                              (2 min)

2.2 Vice President's Report                                                                                                                     (2 min)

2.3 CEO's Report                                                                                                                                        (Item 2.3 — 2 min)

2.4 Directors' Reports                                                                                                                               (8 min)

    • Director of State and Legislative Affairs   (2 min)
    • Director of Community Affairs                    (2 min)
    • Director of Paraprofessional Affairs          (2 min)
    • Director of Parent Relations                        (2 min)
    • Director of Secondary and IHE Affairs      (2 min)
    • Director of Financial Affairs                        (2 min)

2.5 Region Representatives' Reports                                                                                                     (10 min)

    • Region 1 Representative                              (2 min)
    • Region 2 Representative                              (2 min)
    • Region 3 Representative                              (2 min)
    • Region 4 Representative                              (2 min)
    • Region 5 Representative                              (2 min)

2.6  CABTE Report                                                                                                                                    (3 min)       

2.7  CFA Report                                                                                                                                         (Item 2.7 — 2 min)

2.8  CTA Report                                                                                                                                         (3 min)

2.9  Legislative Update                                                                                                                            (Item 2.9 — 20 min)

Jennifer Baker will provide a legislative and policy update.  
Position Bill  |  CABE Watch Bills

 

10:49 A.M. SESSION THREE: ACTION ITEMS

3.1 CABE Financial Package & Budget Variance Report for the period ending June 30, 2023 (Item 3.1 — 16 min)

Yvette Chong-Coontz will present the Financial Package and Budget Variance Report. It is recommended that the Board approve the Financial Package and Budget Variance Report for the period of ending June 30, 2023, as presented.

Financial Package  |  Preliminary  Financial Package  |  Proposed Budget

Moved: ________________ Second: _______________ Approved: ____________

11:15 AM

3.2 Mileage Rate Increase                                                                                                                         (5 min)

Dr. Edgar Lampkin is proposing an increase in the mileage reimbursement rate from $.58.5 to the federal standard rate of $ .65.5 . It is recommended that the Board approve the increased mileage rate to the standard federal rate of $.65.5 as presented.

Moved: ____N/A____________ Second: _______N/A________ Approved: _____N/A_______

 

11:20 AM

3.3 Convert Budget Item from Consultant to Employee/Approve New Job Description                (3 min)

Dr. Edgar Lampkin is proposing to convert a PROMESA Consultant line item to an employee salary position (no change in budget amount). It is recommended that the Board approve to convert the consultant line item to an employee salary position as presented above and the new job description so we can post.

Assistant Director, Professional Learning Services    |     Assistant Director, FACE

Moved: ________________ Second: _______________ Approved: ____________

3.4 Addition of Funds to Seal of Excellence School Awards                                                                 (5 min)

Dr. Edgar Lampkin is recommending an increase to the Seal of Excellence School Awards budget from this year’s surplus in order to help pay for banners, travel, meals, and lodging for site visits by committee members. It is recommended that the Board approve the additional funds in the amount $5,000 from this year’s surplus be added to the Seal of Excellence Schools Award’s budget.

Moved: __________ Second: ___________ Approved: ________

 

11:35 AM     SESSION FOUR - INFORMATIONAL ITEMS

4.1 Integration of Services Assessment Direction:                                                                           (Item 4.1 — 22 min)

Last year’s Organizational Assessment indicated in Priority 4: “Streamline systems between departments to make activities, tasks, and meetings more efficient.” Based on this recommendation. We need direction on two options: 1) Contract for a CRM (Centralized data and communications management system), requires conducting an assessment analysis of need, vendor vetting, CRM selection, purchasing and implementation support; or 2) Organizational assessment of current technologies used in each department, integration assessment, roadmap development of technology needs, and a timeline for implementation over a number of years. Dr. Edgar Lampkin is asking the CABE Board to provide direction on which option to go to bid on. NOTE: This will be a multiple years project that will need to be reflected in the new Strategic Plan for CABE and will include multiple future contracts for softwares and services.

Moved: __________ Second: ___________ Approved: ________

11:47 AM   

4.2 WASC Accreditation Information Brief                                                                                          (Item 4.2 — 10 min)

Dr. David Calvo and Dr. Edgar Lampkin will present a WASC Accreditation information brief.

4.3 Ethnic Studies Proposal - CDE                                                                                                        (Item 4.3 — 10 min)

Dr. David Calvo will present the Ethnic Studies Proposal.

4.4 Proposal to restructure and include general membership in the conference registration cost                                                                                                                                                                                                    (Item 4.4 — 5 min)

Board President and Past President are proposing to restructure membership in order to increase membership by embedding the BASIC membership cost in the CABE Conference registration and building a PREMIUM & GOLD Membership Plan with outlined benefits for each membership. It is recommended that the Board approve a proposal to include membership in the conference registration cost and add a PREMIUM and GOLD additional benefits options (including a membership opt-out option) for the 2025 CABE Conference so that there is ample time to have a planning committee and ample time to notify members of the changes made.

12:10 - 1:10 PM  LUNCH

1:10 PM   

4.5 CABE 2024                                                                                                                                         (Item 4.5 — 20 min)

Delma Chwlinski-Sheridan will present CABE 2024 Annual Conference updates. Cynthia Vasquez Pettit will present an overview of the Seal of Excellence School award.

4.6 Department Updates - Team Leads will provide updates (Maria Introduces Directors)      (Item 4.6 — 60 min)

CABE Team Leads will provide highlights from 2022 - 2023

    • FACE
    • PLS
    • ITCD
    • MCAP/EWIG
    • Administration Services
    • P&E

4.7 CABE 2024 Board Awards                                                                                                               (Item 4.7 — 30 min)

Dr. Edgar Lampkin and Dr. Raul Maldonado will propose Board Award categories to the board for consideration.

4.8   Announcements                                                                                                                                         (5 min)

4.9   Observer Report                                                                                                                                         (5 min)

4.10   Future Board Meetings                                                                                                                           (5 min)

Saturday, November 18, 2023  -  Virtual

 

3:15 P.M.    SESSION FIVE:  ADJOURNMENT

5.1  Meeting is Adjourned

 

Attested and Approved,